Let's Get Started
Everything you need to promote your Pack's fall recruiting event is available through one easy request form—and it's all FREE!
Whether you're planning a school night, community event, or Pack open house, the Greater Hudson Valley Council is here to help you attract new families with professionally designed marketing materials and targeted advertising.
Available Resources
Custom recruiting flyers
Facebook events and targeted digital advertising
Yard signs
Posters
Stickers
BeAScout.org spinning helicopters
Peer-to-peer recruiting cards
Scouting Activity Booklets
And more!
New This Year
- Custom black-and-white recruiting flyers tailored for different grade levels, allowing you to target the youth you're looking to recruit.
- Scouting Activity Booklets that keep prospective Scouts engaged while introducing them to the fun of Scouting.
Returning Favorites
BeAScout.org spinning helicopters, peer-to-peer recruiting cards, yard signs, posters, stickers, and other recruiting materials that have helped Packs grow year after year.
Plan Ahead
To ensure your flyers, advertising, and recruiting materials are ready in time for your event, please submit your request at least two weeks in advance.
Ready to grow your Pack? Complete the request form today and let the Greater Hudson Valley Council help make your next recruiting event a success.
Find the zoom registration for the Summer Meetings Here
Together, we can create a recruiting plan that fits your pack, families, leadership, and community.
Request a meeting by completing this form. Simply provide three dates and times that work for you, and we'll send you a Zoom invitation.
Choose any two:
- Distribute flyers to schools.
- Submit flyer to the school’s e-flyer system.
- Submit geofence request to GHV.
Choose any four:
- Meet with your principal or superintendent
- Meet with your local children's librarian
- Host a recruiting table at Back-to-School Night
- Submit an article to your local newspaper
- Create or update your public Facebook page
- Hold a pop-up event at a playground
- Participate in National Night Out
- Hand out Peer-to-Peer cards
- Host a recruiting event at a private school
Your BeAScout pin is often the first impression families have of your pack. Make sure your contact information, meeting details, and description are up to date so interested families can easily find and join your unit.
A member of your unit's Key 3 must make these updates through Organization Manager on my.scouting.org.
Host a recruitment event specifically for prospective families before your regular pack meetings begin. A dedicated recruiting event gives new families the attention they deserve, allows them to ask questions in a relaxed setting, and helps them feel welcomed before jumping into the excitement of a regular pack meeting.
This event is your opportunity to showcase what Cub Scouting is all about, introduce your leaders, explain how your pack operates, and help families complete their registrations. Starting with a welcoming, low-pressure event helps create a positive first impression and sets the stage for a successful year.
Hold your first pack meeting within one week of your recruitment event. Scheduling your meeting soon afterward helps new families build a routine while the excitement of joining is still fresh.
A quick transition from recruiting event to pack meeting keeps families engaged, helps new Scouts make friends, and gives parents confidence that they've made the right choice. The sooner families become part of your pack's regular schedule, the more likely they are to stay involved throughout the year.
Submit all new Scout applications by October 4 so we can mail each new Cub Scout their FREE Thunderbird Games ticket before the event.
Research consistently shows that new Cub Scouts are much more likely to remain in Scouting when they participate in an outdoor Scouting event within their first month of joining. Thunderbird Games gives new Scouts the chance to make friends, build excitement, and experience the fun of Cub Scouting right from the start.
More Recruiting Resources!
Download the eight page guide that explains the basics of Cub Scouts to the new family. Includes fillable page at end for Pack-specific information.
Download a fun paper airplane template for recruiting events!
Use this template to create a digital family talent survey to help identify potential leaders in your pack!
Canva Templates
Create a customized Pack Calendar to showcase your pack's activities throughout the year. Use it to highlight major events or provide families with a planning tool for meetings, campouts, service projects, and key Scouting dates.
Keep families informed and attract new members with customizable email newsletter templates. Personalize content, photos, and event details to share pack news, promote special events, and keep families engaged throughout the year.
Pack Social Media Templates
Promote your Cub Scout sign-up events with customizable Facebook and Instagram templates. Update the text, photos, and event details in Canva, then download and share engaging social media posts that showcase the fun and adventure of Cub Scouts.
BeAscout.org to update your pin information, follow up on leads and manage your online applications click HERE
BSA Brand Center: Find all your scouting marketing materials here
You can download and print materials anytime!
Talk to a Staff Member for Recruiting Help
- Field Director for the Greater Hudson Valley Council: Jon.Whitaker@Scouting.org
- Field Manager for Rockland & Hudson-Delaware Districts: Kimberly.Gifford@Scouting.org
- Field Manager for Algonquin & Mohican Districts: Mel.Chavez@scouting.org
- For Croton River and Dutchess Districts: Jon.Whitaker@Scouting.org
- Registrar, Ari Lopez: GHV.Registration@Scouting.org
*NEW* Scouts BSA Troop 11x17 Posters & Peer-to-Peer Cards
Troops can request supplies by emailing: GHV.JoinScouts@scouting.org
Download PDFs for you to use anytime!
Social Media Boot Camp
- Social Media Boot Camp Slides
- 0:53 - Understanding Social Media
- 5:41 - Creating a Social Media Strategy
- 9:25 - Best Practices for Social Media
- 16:41 - Hands on Training & Practice
- Demo public facebook pages, groups, posts, events, ChatGPT, Instagram, BSA Brand Center, BeAScout.org, GHV Membership Page
- 36:04 - How to utilize social media to boost your popcorn sale
- 38:02 - Conclusion
